Executive Assistant

• Administrative Support:

• Manage and maintain the General Manager's complex calendar, including scheduling meetings, appointments, and travel arrangements.
• Prioritize and manage incoming communications (emails, calls, mail), drafting responses and redirecting as appropriate.
• Organize and prepare for meetings, including drafting agendas, taking minutes, tracking action items, and ensuring timely follow-up.
• Prepare and process expense reports, invoices, and other financial documents.
• Maintain highly organized digital and physical filing systems.
• Handle confidential and sensitive information with the utmost discretion.
• Travel Management:

• Arrange domestic and international travel logistics, including flights, accommodation, ground transportation, and visa applications.
• Prepare detailed itineraries and travel packs.
• Provide on-the-go support to the General Manager during business trips as needed.
• Communication & Presentation:

• Draft, proofread, and edit a variety of documents, including reports, presentations, memos, and correspondence, ensuring accuracy and professional quality.
• Develop and deliver compelling presentations using Microsoft PowerPoint for internal and external stakeholders, often on behalf of the General Manager.
• Create and maintain sophisticated spreadsheets using Microsoft Excel for data analysis, reporting, and tracking key performance indicators.
• Act as a primary point of contact for internal and external stakeholders, representing the General Manager professionally and effectively.
• Project & Initiative Support:

• Assist in the coordination and execution of special projects and initiatives as assigned by the General Manager.
• Conduct research, compile data, and prepare summaries to support decision-making.

• Bachelor's degree in Business Administration, Communications, or a related field preferred.
• Minimum of 2-4 years of experience as an Executive Assistant supporting senior-level executives, preferably within a fast-paced corporate environment.
• Must be willing and able to travel frequently, both domestically and internationally, sometimes with short notice.
• Exceptional command of the English language, both written and verbal, with a proven ability to communicate clearly, concisely, and persuasively.
• Advanced proficiency in Microsoft Office Suite, particularly Excel (e.g., pivot tables, VLOOKUP, complex formulas, data visualization) and PowerPoint (e.g., creating professional templates, animations, impactful slide design, incorporating charts and graphs).
• Strong organizational and time management skills with the ability to multitask and prioritize effectively in a demanding environment.
• Demonstrated ability to work independently with minimal supervision and as part of a team.
• High degree of professionalism, integrity, and discretion.
• Proactive, resourceful, and detail-oriented with a strong problem-solving aptitude.

The Professionals