Office Coordinator (Riyadh)
- Riyadh
- SAR 30,000 per month
- Permanent
- Full-time
- Coordinate with the GRO on government and regulatory services: GOSI, QIWA, MUDAD, Muqeem, Absher, Ministry of Commerce, visa renewals, Iqama processing, exit/re-entry visas, visit visas, and license renewals.
- Maintain and update records of government registrations and legal certificates.
- Provide comprehensive PA/secretarial support to a small team of lawyers at all levels.
- Prepare, finalise, and issue client invoices, including VAT-compliant tax invoices.
- Manage Saudi Bar Association registrations for legal staff.
- Handle procurement of stationery and pantry supplies, liaising with both local vendors and regional offices.
- Oversee supplier relationships and support vendor registrations with assistance from the Operations Manager.
- Assist in ESG initiatives and sustainability tracking/reporting for the regional office.
- Act as the liaison for office landlord matters and coordinate local facilities issues.
- Monitor and report any potential business continuity risks or office closures.
- Ensure adherence to firm-wide health & safety and security protocols.
- Manage petty cash and staff expense claims, coordinating reimbursement through finance.
- Secure and log client original documents, ensuring document tracking protocols are followed.
- Coordinate Arabic-English translations for official documentation and business purposes.
- Support the IT team with troubleshooting, connectivity maintenance, and asset tracking.
- Provide operational support to regional BD (e.g., events and pitches) and HR teams (e.g., onboarding/offboarding).
- Maintain credentials and logins for access to government and client-related portals.
- Administer vehicle registrations, maintenance schedules, and insurance renewals.
- Minimum 3 years’ experience in an international law firm or professional services company.
- Based in Riyadh with a transferable Iqama.
- Excellent command of English (verbal and written); Arabic is a strong advantage.
- Proven track record handling regulatory portals and government systems.
- Strong Microsoft Office skills, particularly Word, Excel, Outlook, and PowerPoint.
- Demonstrated attention to detail, strong organizational skills, and the ability to multitask and work under pressure.
- Excellent interpersonal and communication skills, capable of building effective relationships with colleagues and service partners.
- A proactive, reliable, and hands-on team player who takes initiative and adapts to changing priorities.
- Company-sponsored Visa and Iqama (also for spouse and dependents if required).
- Comprehensive health insurance (including dependents).
- Life assurance coverage.
- 30 days annual leave, in addition to all KSA public holidays (pro-rated if joining mid-year).