Administrative Officer (NAC#030725)

• Maintains a centralized repository for project and Business Center documents, ensuring version control, accessibility, and security.
• Develops, updates, and manages templates and tools for reports, charters, plans, and project documentation.
• Schedules, organizes, and coordinates logistics for meetings, workshops, training sessions, and stakeholder events.
• Prepares agendas, records minutes, and track follow-up actions for meetings and events.
• Supports planning and execution of conferences and outreach initiatives.
• Track time, effort, and resource utilization across multiple projects for performance monitoring.
• Assists in tracking project progress and performance against defined goals and metrics.
• Ensures adherence to project management methodologies, organizational policies, and governance standards.
• Monitors project activities for compliance and prepare reports for leadership review.
• Supports financial tracking including project budgets, expense monitoring, and preparation of financial summaries.
• Acts as the administrative point of contact for project-related communications and stakeholder engagement.
• Disseminates project updates, announcements, and reminders, maintaining detailed communication logs.
• Facilitates communication between project teams and senior management, ensuring smooth information flow.
• Assists in formatting, compiling, and reviewing proposals, presentations, and official submissions.
• Maintains checklists to ensure completion of routine administrative tasks and follow up on deadlines.
• Support planning and logistics for new initiatives, continuous improvements, and unexpected tasks.
• Ensures timely submission of project documents and materials to clients and stakeholders.
• Performs all other duties in a professional, effective, and confidential manner.
• Performs all other related duties as required or assigned by the manager.

• Bachelor's degree in Business Administration, Management, Public Administration, or any related field.

• Minimum of two (2) years' experience administrative support, project coordination, or office management. or any other related field.

Alfaisal University