Document Controller (مراقب مستندات)
- Riyadh
- Permanent
- Full-time
- Adhere to all Zahrawi Policies & Procedures as applicable.
- Maintain a log/ register sheet for daily fleet activities.
- Ensure that the returned documents are complete and have all the paperwork attached.
- Check the returned document for non-delivered items and hand it over to the concerned WH Coordinator
- Archiving all the documents in the warehouse
- Uploading for all the POD in our system
- Register all outbound delivery notes and invoices.
- Create document progress reports on a regular basis to be sent to the Warehouse Manager.
- Create a weekly report with all pending invoices and delivery notes and send it to the concerned Delivery representative and Driver.
- Conduct regular reviews of all documents and ensure that they are stored in a safe place
- Uploading the invoice with the correct delivery note in the system.
- Hand over other documents to the concerned WH coordinator (emails/collection/Demo/Adjustment, etc.).
- Ensure that all existing document control procedures are followed as required by the Warehouse Manager and Assistant Distribution Manager.
- Implement new document control procedures as and when needed by the Direct Manager.
- File Delivery documents in the assigned folders as hard copies and in the shared folder, ensuring that the tracking serial numbers are valid.
- File all received shipment documents with related quality certificates and MOH permits.
- Ensure that all documents needed for daily operations are available.
- Ensure that all documents required for the audit are available to be sent to the concerned team.
Bayt