Marketing Assistant

• Comply and ensure compliance with company policies and procedures related to Meetings and Events and all other relevant company policies

• Work closely with the meeting owners and support them in planning their events; maintain a systematic calendar of events

• Responsible in securing pre-requisite requirements prior to meeting registration i.e. required external permit, compliance to TLMaP (Thought Leader Management and Planning)

• Responsible in timely registration of meetings using the designated meeting registration technology and following its meeting requirements and relevant approvals and documentation

• Collaborate with CMS (Customer Meeting Services) to ensure effective execution of events

• Deliver strategic project management and execution of assigned internal events which include planning, event conceptualization, and other logistics

• Ensure complete, accurate pre and post meeting requirements and that all required documentation are uploaded on a timely manner

• Post event tasks – meeting documentation, tracking reports, payment process, supplier evaluation, expense allocation and chargebacks

• Ensure integrity in business in working with third parties and ensure necessary due diligence and agreements are secured

• Manage the Purchase Requisition (PR) and vendor payment request and ensure relevant supporting documents are secured prior to commitment and payment

• Manage the OpEx (Operating Expense) analysis and ensure regular meetings with respective meeting owners to track OpEx and ensure correct allocation

• Work closely with Vendor Management Specialist to maintain a systematic list of marketing materials

• Responsible in the record management of relevant business records; with high attention to privacy and record retention policy

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