Need Ticketing & Visa Arrangement Officer (Arabic Fluent)

Jeddah, Makkah
Permanent
Full-time

3 days ago

Job Title: Ticketing & Visa Arrangement Officer
Department: Travel / Administration
Location: Jeddah
Reports to: Travel/HR/Admin ManagerJob Purpose:
To handle all aspects of ticketing, visa processing, and travel arrangements for company employees and guests, ensuring smooth, cost-effective, and timely travel services in compliance with company policies and travel regulations.Key Responsibilities:

Ticketing & Travel Arrangements

o Book, issue, reissue, and cancel air tickets for employees and guests through GDS/airline portals.
o Ensure the most economical and convenient travel routes and fares.
o Coordinate with airlines, travel agencies, and service providers for reservations and confirmations.
o Maintain updated records of travel itineraries and ticketing logs.

Visa & Immigration Support

o Process visa applications (business, visit, work, transit, etc.) for employees and guests.
o Liaise with embassies, consulates, and visa service centers to ensure timely visa issuance.
o Maintain updated knowledge of visa regulations, travel advisories, and documentation requirements.
o Ensure all travel documents (passports, visas, and permits) are valid before travel.

Compliance & Documentation

o Ensure travel processes comply with company policies and legal requirements.
o Prepare reports on travel expenses, visa costs, and ticketing activities.
o Maintain proper documentation and records of passports, visas, and travel-related expenses.

Support & Coordination

o Provide guidance and assistance to employees on travel policies, ticketing, and visa procedures.
o Coordinate with HR/Admin for travel approvals, cost allocations, and travel schedules.
o Handle emergency changes, cancellations, or rebookings promptly.Qualifications & Skills:

Bachelor’s degree in Business Administration, Travel & Tourism, or related field.
Minimum 5 years of experience in ticketing and visa processing (corporate environment preferred).
Strong knowledge of visa regulations and travel documentation.
Excellent communication, coordination, and negotiation skills.
High attention to detail, accuracy, and ability to meet deadlines.
Proficiency in MS Office (Word, Excel, Outlook).
Multilingual skills (Arabic/English/Other) are an advantage.

Key Competencies:

Problem-solving and decision-making
Time management and multitasking
Confidentiality and discretion
Teamwork and collaboration

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