At Six Flags & AquArabia Qiddiya City, The Executive - Admin Assistant is responsible for assisting the Division leaderwith a variety of tasks and projects. Additionally, this position assists other team members as needed.Collective▪ Comply with the Six Flags Qiddiya’s code of conduct and ethics▪ Promote the Six Flags Qiddiya vision, mission, values and model desired behaviors▪ Promote Six Flags Qiddiya and spread its culture▪ Commit to Six Flags Qiddiya’s rules and regulations▪ Perform tasks as directed in the pursuit of the achievement of organizational goals▪ Share with team know-how and encourage their developmentJob-Specific▪ Provide day-to-day in administration support▪ Answer high volume of incoming calls to the Line Manager▪ Provide reporting and report analysis for the Line Manager and the Assigned Department▪ Sort incoming mail. Prioritize and route outgoing items to department mailboxes.▪ Ensure needed materials are prepared for any meetings or special events.▪ Coordinate and maintain relationships with other Park Department heads▪ Prepare Minutes of Meeting.▪ Prepare various reports.▪ Develop Power Point Presentations when needed.▪ Maintain the Department filing system and archiving of all data.▪ Maintain any requests for the Line Manager.▪ Order and maintain office supplies.▪ Coordinate travel arrangements for department personnel to include the completion of expense reports for Line Manager.▪ Handle Guest Concerns, inquiries, compliments, and complaints.▪ Provide administrative support to include drafting emails and written correspondence.▪ Ensuring that the Record Policy is adhered to.▪ Create and maintain the park duty schedules.▪ Take and distribute notes from Line Manager in staff meetings.▪ Other duties as assigned.RequirementsEducationBachelor’s degree in business administration, Office Management, or Diploma in similar field.ExperienceA minimum of 2 years of experience in a similar role.SkillsComputer Skills: Advanced in Microsoft Office Tools.Languages: Fluent in English and Arabic.Advanced knowledge of contracts cycle end to end and archiving.Core CompetenciesSelf-Actualization & Fulfilment: Proficiency Level – MEDIUM.Team Synergy & Development: Proficiency Level – MEDIUM.Entrepreneurial Mindset & Drive: Proficiency Level – MEDIUM.Business Acumen & Diligence: Proficiency Level – MEDIUM.
