Site Admin Assistant

• Manage site administration
• Manage Car rentals at site
• Manage Site events
• Manage site expenses
• Manage Site accommodation and transport
• Manage meetings at site
• Organize and schedule appointments for directors if required
• Write and distribute email, correspondence memos, letters, faxes and forms
• Maintain a filing system
• Update and maintain office policies and procedures (visitor & employee guidelines)
• Order office supplies and keep inventory management
• Maintain contact lists for directors
• Book travel arrangements for directors
• Submit and reconcile expense reports for directors
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
• Supervise cleaners /Cars/Drivers
• Catering arrangements if required for meetings

• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task

• EDUCATION AND EXPERIENCE

• Bachelor's degree
• 3-4 years of related experience

Air Products