Executive Secretary

Riyadh
Permanent
Full-time

17 days ago

Company DescriptionWho we areWe are one of the largest international law firms in the world. With over 30 offices across the globe, we strive to exceed the expectations of our clients, providing them with the highest-quality advice and legal insight, which combines the firm's global standards with in-depth local expertise.Our firm, work and people span jurisdictions, cultures, and languages. We offer our clients a truly international perspective. We believe every career should be rewarding and stimulating - full of opportunities to learn, thrive, and grow. That's why we're so proud of our inclusive, friendly, and team-based approach to work.Our one firm global strategy is focused on targeted growth led by the needs of our core clients, those who we can best support with the breadth and depth of Clifford Chance expertise, across the sectors and geographies, which matter most to them.You'll find our clients in commercial and industrial sectors, the financial investor community, governments, regulators, trade bodies, and not-for-profit organisations. But no matter who they are or why they've reached out to us, we provide a world-class service every step of the way. And that's possible thanks to the entrepreneurial spirit and conscientious approach to work that you'll find across all of our teams.Whichever area of the business you join, you'll become an integral part an innovative, diverse and ambitious team of people. Clifford Chance is a place where the brightest minds and the best of colleagues meet.Job DescriptionThe roleAS&H Clifford Chance is one of the world's leading law firms, helping clients achieve their goals by combining the highest global standards with local expertise. The firm has unrivalled scale and depth of legal resources across the three key markets of the Americas, Asia and Europe and focuses on the core areas of commercial activity: capital markets; corporate and M&A; finance and banking; real estate; litigation and dispute resolution. The Legal Secretary (LSS) will work as part of a team, supporting fee earners and managing priorities.The role of Executive Secretary requires daily collaboration with the Office Manager, fee earners, and other team members.Key ResponsibilitiesA key aspect of the role will be to foster positive and collaborative working relationships with the Management team and staff from all departments in Riyadh. Additionally, this collaborative approach will extend to building a network across all regions.

You have excellent English communication skills, both verbal and written.

You have intermediate/advanced IT skills, including web search, MS Word, PowerPoint, Outlook, Excel.

Exceptional team player and ability to work autonomously, you are used to work in a demanding environment.

You have excellent organisational skills with particular attention to details.

Willingness and enthusiasm to work with and support different groups within the firm as required.

You manage multiple activities at the same time and prioritize tasks appropriately.

You are motivated by client satisfaction (external and internal).

You have excellent work ethic and are proactive and motivated to learn

The focus of the role may shift over time depending on the needs of the team of fee earners. However, the Executive Secretary will be expected to perform tasks in the following key areas:Core Services:

Calendar & Meeting Management: Manage schedules and act as the main contact for internal and external communication.

Travel: Organize travel, including bookings, visas, and transport.

Time & Expenses: Ensure timely entry and submission of time records and expenses.

Reception Liaison: Coordinate meetings and video conferences.

Administrative Support: Draft emails, letters, and manage documents (printing, scanning).

Team Support: Collaborate with the LSS team, assist during absences, and provide reception cover as needed.

Practice Support Services

Clearance & Compliance: Coordinate client conflict checks, matter setup, and ensure compliance with engagement letters and policies.

Matter Management: Organize client meetings, document archiving, and notify relevant teams when matters are closed.

Matter Team Support: Manage document processing (editing, formatting, proofreading) and assist with printing needs.

Administrative Assistance: Attend practice area meetings, take notes, and support the team with Best Delivery tools.

Key Working RelationshipsAlong with all Secretarial Services staff, a key attribute of the Executive Assistant success will be dependent on the positive and collaborative working relationships which they build with colleagues in the Practice Area. The key working relationships will be:

Fee earners to whom they provide first-line support and cover support

Office Manager

Billing & Finance, Business Development, Human Resources, Best Delivery, IT and Reception

Document Production Unit

QualificationsYour experience

University Degree

Fluent English Level

Additional InformationHybrid WorkingDue to the nature of this role, office attendance is required for more than our 'balanced' hybrid working policy. The expectation for this role is to be working in the office for a minimum of 80% of your time.Equal OpportunitiesAt Clifford Chance, we understand that our true asset is our people. Inclusion is good for our team and their families, our firm and society.We are committed to treating all employees and applicants fairly and equally regardless of their gender, gender identity and expression, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age. This applies to recruitment and selection, terms and conditions of employment including pay, promotion, training, transfer and every other aspect of employment.We have a variety of flourishing employee networks. These networks are a place for colleagues to share experiences and advocate for change wherever they see an opportunity for improvement.Our goal is to deliver an equality of opportunity, an equality of aspiration and an equality of experience to everyone who works in our firm.Find out more about our inclusive culture#LI-Hybrid

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